Job Description
Responsibilities
- Prepare draft tender documents (RFP and RFQ)
- Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
- Prepare the tender evaluation document before the evaluation meeting.
- Participate in the evaluation of tenders, both technical and commercial, and make recommendations.
- Participate in negotiations with potential vendors
- Draft a simple contract with agreed milestones, terms, and conditions.
- Ensure rates of products and services are consistent with the contract.
- Identify opportunities to achieve cost savings.
- Process invoices according to the completion of work and fulfillment of contract terms and conditions.
- Coordinate with the finance team on supplier balances and payments.
- Monitor supplier costs on a regular basis.
- Draft formal communication to suppliers on issues that arise during contract execution.
- Collaborate with end users to ensure clarity of requirements for goods and services.
- Evaluate the quality and cost of proposed services.
- Process requisitions into Purchase Orders.
- Recommend methods for monitoring KPIs and confirming delivery/work according to requirements.
- Supervise the review of vendors’ performance and implement recommendations.
- Participate in progress review meetings covering contract milestones, changes, trends, current or potential issues, etc.
- Give feedback to vendors with recommendations for improvements
- Perform any other procurement/contracts-related duties as may be directed by the Procurement Manager.
Requirements
- A minimum of a B.Sc / HND in Purchasing and Supply, Logistics, Business Management, or a similar field.
- Minimum of 3 years of experience as a procurement officer or in a similar position in a manufacturing company.
- Developing procurement Policies, Processes, and Procedures
- Implementing procurement processes such as sourcing and tendering
- Contract Management
- Developing procurement budget
- Using an ERP system (Odoo) or Procurement system
- Managing vendors
- Good understanding of the procurement process
- Good understanding of sourcing, tendering, and contracting.
- Working knowledge of Microsoft Office 365, and an ERP/Procurement System
- Strong knowledge of implementing policies and SOP
- Working knowledge of budget preparation and cost monitoring.
