[Vacancy]: Office Manager Needed at MyJobMag Limited

Responsibilities

He / She will ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date and all administrative processes work efficiently.

• Manage online and paper filing systems
• Develop and implement new administrative systems, such as record management
• Record office expenditure and manage the budget
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Organize the office layout and maintain supplies of stationery and equipment
• Maintain the condition of the office and arrange for necessary repairs
• Organize, chair meetings with staff and manage databases
• Delegate work to staff and manage their workload and output
• Write reports for the managing director
• Respond to customer inquiries and complaints via email and social media
• Attend conferences and training
• Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Organizing company events and conferences
• Supervising and monitoring the work of staff
• Attending meetings with senior management
• Organize office operations and procedures
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Manage social media for your organization

Requirement:

• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Excellent organizational and time-management skills
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other Commonly used office packages
• Strong IT and typing skills
• Ability to prioritize tasks and work under pressure
• Good teamwork skills and the confidence to lead and motivate a team
• Ability to manage your workload and supervise others concurrently
• Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and board level
• Negotiation and relationship-building skills
• Flexibility and adaptability to changing workloads
• Problem-solving approach to work
• Project management skills

Click here to apply