[Vacancy]: Office Manager Needed at MyJobMag Limited

February 2, 2024

Job Description


He / She will ensure that office equipment is maintained to the appropriate quality and quantity, relevant records are up to date and all administrative processes work efficiently.

  • Manage online and paper filing systems
  • Develop and implement new administrative systems, such as record management
  • Record office expenditure and manage the budget
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Organize the office layout and maintain supplies of stationery and equipment
  • Maintain the condition of the office and arrange for necessary repairs
  • Organize, chair meetings with staff and manage databases
  • Delegate work to staff and manage their workload and output
  • Write reports for the managing director
  • Respond to customer inquiries and complaints via email and social media
  • Attend conferences and training
  • Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • Processing invoices and managing office budgets
  • Implementing and maintaining procedures/office administrative systems
  • Organizing company events and conferences
  • Supervising and monitoring the work of staff
  • Attending meetings with senior management
  • Organize office operations and procedures
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Manage social media for your organization


  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Excellent organizational and time-management skills
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other Commonly used office packages
  • Strong IT and typing skills
  • Ability to prioritize tasks and work under pressure
  • Good teamwork skills and the confidence to lead and motivate a team
  • Ability to manage your workload and supervise others concurrently
  • Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and board level
  • Negotiation and relationship-building skills
  • Flexibility and adaptability to changing workloads
  • Problem-solving approach to work
  • Project management skills

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