[Vacancy]: Executive Assistant Needed at Greyboulders Limited

February 13, 2024

Job Description

  • Job Type: Full-Time
  • Qualification: BA/BSC/HND
  • Experience: 1 year
  • Location: Abuja
  • Job Field: Admin and Office

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Project Director. The ideal candidate will be a self-motivated individual with exceptional communication skills and the ability to multitask in a fast-paced environment.


  • Act as the primary point of contact for the Project Director, managing emails, phone calls, and correspondence in a professional manner.
  • Coordinate and schedule meetings, appointments, and travel arrangements for the Project Director, ensuring optimal use of time and resources.
  • Prepare and organize documents, reports, presentations, and other materials for meetings and presentations.
  • Assist in project management tasks, including tracking project timelines, budgets, and deliverables.
  • Conduct research and gather information as needed to support the Project Director in decision-making and project planning.
  • Collaborate with internal teams and external stakeholders to facilitate communication and ensure alignment on project objectives.
  • Maintain confidentiality and discretion when handling sensitive information and documents.
  • Provide administrative support as needed, such as expense reporting, file management, and other ad hoc tasks.
  • Proactively identify opportunities for process improvement and efficiency enhancements within the Project Director’s workflow.
  • Demonstrate professionalism, integrity, and a positive attitude in all interactions with colleagues, clients, and partners.


  • Bachelor’s degree in business administration or any field related to architecture and construction.
  • Proven experience as an executive assistant or similar role, preferably in the construction or architecture industry.
  • Excellent proficiency in Microsoft Office suite, particularly Excel, with the ability to create complex spreadsheets, analyze data, and generate reports.
  • Knowledgeable about artificial intelligence (AI) concepts and applications, with the ability to leverage AI tools and technologies to streamline processes and enhance productivity.
  • A tech-savvy individual with a strong understanding of office technology and software applications, including AI-driven tools, project management software, and communication platforms.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills, with a strong attention to detail.
  • Ability to work independently with minimal supervision and thrive in a collaborative team environment.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Discretion and professionalism are important when handling confidential information.
  • Previous experience in project management or coordination is a plus.

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