[Vacancy]: Contracts Administrator III Needed at Amaiden Energy Nigeria

MAIN FUNCTIONS

• Ensure Contractors work in accordance with contract terms and conditions.
• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
• Track progress, and support Supervisors with coordinating contractors’ compliance regarding company systems and controls.
• Oversee the administration and performance of service contracts.
• Ensure contract payments are executed accurately and anomalies are identified.
• Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
• Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

KEY RESPONSIBILITIES

• Participate in pre-qualification and contractor selection
• Liaise with Procurement to ensure required Contract Documents are in place
• Participate in contract handover between Procurement and Business Line
• Initiate and Facilitate contract kick-off meeting with Contractor
• Communicate with the Contractor to develop a joint Interface Management Plan
• Engage in the contract life cycle and oversee the entire contract portfolio for each business line/function
• Responsible for stewarding contractor interface activities throughout the contract life cycle
• Participate in service planning and develop contract strategy
• Act as a liaison and coordinator among Procurement, SSH&E, and Operations within the business line
• Establish and maintain the Active Contractor Tracking Database
• Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
• Link to other business lines to share best practice
• Coordinate and conduct Contractors Site Assessment
• Coordinate review of contractor crew competency
• Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check, and Annual Performance Scorecard)
• Report Contractor performance to OIMS 8-1 System Owner and Administrator
• Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
• Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
• Assist with coordinating Level 5 Annual Contractor Safety Forum
• Assist Contract Owner in performing suspension and/or termination of contracts
• Initiate and ensure contract completion and close out with the contractor

JOB REQUIREMENT

• Experience with Contract administration, with service-contractor environments preferred.
• Experience within a large corporation or complex organizational setting.
• Experience and confidence working in field or industrial environments, including remote locations.
• Experience working with developing businesses, and also Landowner Companies (LANCOs).
• Experience in engaging with contractors, in a developing country environment.
• Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
• Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
• Knowledgeable of contract terms and conditions
• Good observation and listening skills
• Demonstrates a high level of initiative.
• Good interpersonal and motivation skills.
• Good communication and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability to interact in a multicultural environment
• Good Planning, execution, and organizational skills
• Excellent computing skills
• Ability to work independently

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