[VACANCY] Admin Assistant

  • Job Type: Full Time
  • Qualification: BA/BSc/HND
  • Experience
  • Location: Abuja
  • Job Field: Administration / Secretarial 

Job Summary

  • The Admin Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
  • You are expected to be polite, attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly.
  • As an Administrative Assistant, you must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, you should have a genuine desire to meet the needs of others.

Duties/Responsibilities

  • Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and hotel reservations.
  • Assist in office management and orderliness.
  • Maintain polite and professional communication via phone and email.
  • Anticipate the needs of others to ensure their seamless and positive experience.
  • Handles visitors–receives and directs visitors and clients
  • Handles general clerical duties including photocopying and mailing
  • Archives/Files–maintains electronic and hard copy filing system
  • Retrieves documents from the filing system
  • Resolves administrative problems and inquiries
  • Prepares written responses to routine inquiries
  • Prepares documents including correspondence, reports, drafts, memos, and email
  • Prepares agendas for meetings and other meeting schedules
  • Records, compiles, transcribes, and distributes minutes of meetings
  • And any other duty that will be assigned.

Requirements

  • Excellent knowledge of Computer and Internet savvy
  • Excellent Communication skills both written and verbal
  • Good interpersonal skills and customer service oriented
  • Knowledge of operation of standard office equipment.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Strong organizational skills including planning and prioritizing
  • Good information gathering and monitoring
  • Strong problem-assessment and problem-solving skills
  • Good knowledge of principles and practices of basic office management
  • Ability to work under pressure without showing signs of distress
  • Able to pay attention to details

Method of Application

Interested and qualified candidates should forward their Application (indicating location) and CV to: careers@flyunitednigeria.com using the Job Title as the subject of the email.

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