[VACANCY] Admin Assistant

Job Summary

• The Admin Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
• You are expected to be polite, attentive while also being accurate. You should always be prepared and responsive, willing to meet each challenge directly.
• As an Administrative Assistant, you must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, you should have a genuine desire to meet the needs of others.

Duties/Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and hotel reservations.
• Assist in office management and orderliness.
• Maintain polite and professional communication via phone and email.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Handles visitors–receives and directs visitors and clients
• Handles general clerical duties including photocopying and mailing
• Archives/Files–maintains electronic and hard copy filing system
• Retrieves documents from the filing system
• Resolves administrative problems and inquiries
• Prepares written responses to routine inquiries
• Prepares documents including correspondence, reports, drafts, memos, and email
• Prepares agendas for meetings and other meeting schedules
• Records, compiles, transcribes, and distributes minutes of meetings
• And any other duty that will be assigned.

Requirements

• Excellent knowledge of Computer and Internet savvy
• Excellent Communication skills both written and verbal
• Good interpersonal skills and customer service oriented
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Strong organizational skills including planning and prioritizing
• Good information gathering and monitoring
• Strong problem-assessment and problem-solving skills
• Good knowledge of principles and practices of basic office management
• Ability to work under pressure without showing signs of distress
• Able to pay attention to details

Method of Application