[Vacancy]: Executive Assistant Needed at Walex Biz Nigeria Limited

Job Description

Job Description

  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records
  • Performing major accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them into the CEO’s office.
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Acting as the point of contact among executives, employees, clients, and other external partners
  • Managing information flow in a timely and accurate manner
  • Conduct any research the executive needs
  • Problem-solve any issues that the executive requests
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly, or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Accurately recording minutes from meetings.
  • Provide general administrative support.

Job Requirement

  • B.Sc in any related field
  • Must be female
  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent knowledge of MS Office Suite.
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communication skills
  • Discretion and confidentiality
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communication skills.

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