Job Description
Responsibilities:
- Serves as the primary point of administrative contact and liaison with individuals, and institutions on operational matters concerning the Office.
- Organizes meetings, and other special events as appropriate.
- Ensure adherence to safety procedures via the reception desk (monitor logbook)
- Keep updated records of office expenses and costs.
- Create a budget for and procurement of front office supplies.
- Provide adequate support in ensuring the procurement and dispatch of uniforms is done efficiently
- Ensure service providers for janitorial service, logistics, and security services work in line with contract terms.
- Update calendars and schedule meetings.
- Provide basic and accurate information in person and via phone/mail.
- Vendor management
- Logistics coordination for and from the Support Office
- Provide Chinese/mandarin translation services between ex-pats
- Receive and sort external mails/Delivery/Courier daily
Job Requirements:
- BSc in Business Administration or related fields
- Must have a minimum of 2 to 3 years admin experience.
- Fluency in Mandarin is essential, with excellent written and verbal communication skills.
- Good organization, time management, and scheduling skills
- Basic bookkeeping experience, especially in accounts payable/receivable
- Experiencing using office management software, including word processing software and spreadsheets
- Typing speed of at least 60 words per minute with few errors
- Strong problem-solving abilities and excellent communication skills
- Ability to multitask
- Interpersonal relationship and Organizational skills
- Dependability and integrity
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