Executive Assistant at Accrete Petroleum Limited

Administration/secretarial
Lagos
October 31, 2024
Full Time

Apply for this job

Email *

Job Description

Job Summary

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative and executive support to the Managing Director of an Exploration and production company.

  • The ideal candidate will be a proactive individual with strong interpersonal skills and a meticulous attention to detail. This role will involve a wide range of responsibilities, from managing the MD’s schedule to coordinating complex projects.

Job Description

  • Manage the MD’s calendar, schedule appointments, and coordinate meetings with both internal and external stakeholders.
  • Serve as the primary point of contact between the MD and internal teams, vendors, and business partners, ensuring clear and timely communication.
  • Provide administrative and office management support to the Managing Director .
  • Maintain travel schedules and book travel arrangements
  • Coordinate travel arrangements, including booking flights, accommodations, and visas.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling and make edits as necessary.
  • Organize and prepare materials for meetings, record minutes, and ensure timely follow-up on action items and deliverables.
  • Prepare and review presentations – internal and external
  • Prepare draft reports, and background documentation, and conduct required research activities
  • Receive, screen, direct all inbound telephone calls, e-mails, and visitors for the MD’s office
  • Troubleshoot and/or escalate office administration issues
  • Review, evaluate, and distribute priority correspondence for the executive team
  • Facilitate communication with department managers, business unit leaders, and project managers
  • Take and transcribe notes
  • Present a positive and professional image of the executive office to all visitors, suppliers, and others.
  • Other duties shall be assigned as required by the MD

Education/Work Experience

  • Bachelor’s Degree in any discipline
  • 5 to 8 years’ experience in an administrative role/as an Executive Assistant.

Skills and Competencies

  • Calendar management, scheduling, and prioritizing executive tasks
  • Efficiently organizing files, records, and data for easy retrieval
  • Coordinating travel, meetings, and logistics
  • Effectively managing time for both themselves and the executive
  • Excellent verbal and written communication, including composing emails, reports, and memos
  • Proficient with office software (e.g., Microsoft Office, Google Workspace)
  • Meticulous in reviewing documents, ensuring accuracy in scheduling, reports, and presentations
  • Decision-Making Skill
  • Interpersonal Skills
  • Project Management Skills

Method of Application

Interested and qualified candidates should forward their CV to: staffing@accreteltd.com using the position as subject of email.

Related Jobs