[Vacancy]: Office Manager/Executive Assistant to the CEO Needed at Ikeja Electricity Distribution Company

February 14, 2024

Job Description

About the job

The Office Manager / Executive Assistant role is responsible for keeping an office running smoothly and overseeing administrative support; also enabling and enhancing the effectiveness of the CEO.

ROLE ACCOUNTABILITIES

OFFICE MANAGEMENT

  • Travel Management – Prepare and collate visits/travel schedules – Flight and Hotel bookings, reports of visits, processing expense claims; etcetera.
  • Read, research, and route correspondence – Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Plan and schedule executive meetings, conferences, and teleconferences.
  • Create a recording system of incoming and outgoing mail; ensure e-archiving and e-filing of documents for easy retrieval when the need arises.
  • Manage documents (incoming and outgoing, filing of letters); while ensuring follow-up on documents submitted for signature or approval.
  • Manage office supplies inventory and place orders as necessary.
  • Organize meetings; receive, draft, type, and make follow-up.
  • Receive all correspondence and record them properly in the book of entry, and ensure the correspondences are distributed.

EXECUTIVE ASSISTANT

  • Prepare presentations and reports; periodically analyze data and other information.
  • Provide qualitative administrative and business analytics support by ensuring effective agenda management.
  • Analyze business trends and provide executive dashboards to the CEO. Generate reports on Business performance, Market Presentation, and Business outlook; minutes-taking and following up on action plans arising from Leadership and Business meetings.
  • Drive and lead projects and improvement initiatives for the benefit of the Business.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting texts, data, and graphics.
  • Act as a delegate by attending meetings in the Executives’ absence, making presentations, etcetera.
  • Ensure customer confidence and protect business operations by maintaining confidentiality Coordinate with the Head of Department and Heads of Units for reporting activities and general administrative affairs.
  • Prepare and manage communication, materials, and all documentation required for board meetings; assist in scheduling board meetings and ensure all documentations are sent to parties ahead of the meetings.

Minimum Requirements

  • First degree (B.SC or H.N.D.) in Business Administration, Social Sciences, or any relevant field.
  • Minimum of 5 years proven experience working with / reporting to C Suite Level Executives/
  • in office administration, providing reporting; and driving actionable business change via analysis, reporting, and recommendations.

Skills & Competencies

  • Business Acumen/Knowledge
  • Office Administration
  • Time Management
  • Documentation Management
  • Event Management
  • Business Analysis
  • Project Management
  • Financial Acumen
  • Communication and Interpersonal Relations
  • Problem Solving and Decision Making
  • Managing Resources
  • Reliability and Adaptability
  • Confidentiality
  • Analytical / Report writing.

Click here to apply

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