[Vacancy]: Office assistant Needed at Odinata Studies and Immigration Consults

edo
February 21, 2024

Job Description

Job Description/Requirements

Responsibilities:

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Requirements:

  • Proven experience as an executive secretary or similar administrative role
  • Ability to navigate the web and make use of desktop packages (Word, Excel, powerpoint).
  • In-depth knowledge of office management and basic accounting procedures, as well as the technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Disciplined, quick to learn, unlearn and relearn, teachable and have a knack for personal growth and overall growth of the company.
  • A female degree holder in any discipline (Age 24-28)
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality

Click here to apply

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