Job Description
Job Description/Requirements
Responsibilities:
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements:
- Proven experience as an executive secretary or similar administrative role
- Ability to navigate the web and make use of desktop packages (Word, Excel, powerpoint).
- In-depth knowledge of office management and basic accounting procedures, as well as the technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Disciplined, quick to learn, unlearn and relearn, teachable and have a knack for personal growth and overall growth of the company.
- A female degree holder in any discipline (Age 24-28)
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
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