Job Description
Job Description
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate records
- Performing major accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them into the CEO’s office.
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Acting as the point of contact among executives, employees, clients, and other external partners
- Managing information flow in a timely and accurate manner
- Conduct any research the executive needs
- Problem-solve any issues that the executive requests
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly, or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Accurately recording minutes from meetings.
- Provide general administrative support.
Job Requirement
- B.Sc in any related field
- Must be female
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent knowledge of MS Office Suite.
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communication skills.
Related
