[Vacancy]: Executive Assistant Needed at HRonwheels

March 5, 2024

Job Description

Principal Duties & Responsibilities:

  • Preparing financial statements, reports, memos, invoice letters, and other documents.
  • Answering phones, routing calls to the correct person, or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, and submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a record database.
  • Experience as a virtual assistant.
  • Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support

Requirements:

  • BSc/HND degree in any related field
  • A minimum of 3 years of proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of the entire MS Office suite.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communication skills.

Click here to apply

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