[Vacancy]: Administrative Officer Needed at Vodstra Limited

February 15, 2024
Application deadline closed.

Job Description

Description

As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our administrative processes. You will work closely with our team of drivers, vendors, and management to maintain accurate documentation, secure competitive pricing from vendors, and oversee facility management.

Key Responsibilities

  • Supervise and lead a team of administrative staff, providing guidance and support to ensure tasks are completed efficiently and accurately.
  • Collaborate with bus and truck drivers to ensure all required documentation is complete and accurate, including trip logs, maintenance records, and regulatory paperwork.
  • Develop and maintain strong relationships with vendors to negotiate competitive pricing for supplies, equipment, and services.
  • Oversee facility management tasks, including maintenance, cleanliness, and security.
  • Coordinate administrative tasks such as scheduling, record-keeping, and correspondence.
  • Manage payroll and ensure timely payment of salaries
  • Provide support to management as needed, including assisting with special projects and initiatives.
  • Coordinate with various departments to ensure seamless communication and collaboration on administrative matters.
  • Monitor inventory levels and procurement processes for office supplies and equipment, ensuring adequate stock levels are maintained.
  • Prepare reports and presentations as required by management, analyzing administrative data to identify areas for improvement and implementing solutions.
  • Uphold company policies and procedures, promoting a culture of compliance and integrity within the administrative team.

Requirements:

  • Bachelor’s degree in Business Administration or a related field preferred.
  • Proven 4years experience in administrative roles
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
  • Excellent communication and interpersonal abilities, with a collaborative approach to working with team members and stakeholders.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Attention to detail and a commitment to maintaining accuracy in all administrative tasks.
  • Knowledge of logistics operations and HR functions is a plus.

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