[Vacancy]: Programs Manager/Chief of Staff Needed at StreSERT Integrated Limited

June 6, 2024

Job Description

Job Summary

Job Summary: The ideal candidate will play a pivotal role in managing and overseeing key programs and initiatives within the organization. This position will serve as a strategic partner to the executive leadership, ensuring that projects are executed efficiently, objectives are met, and the organization’s strategic vision is realized.

Responsibilities

Program Design & Development:

  • Oversee the planning, implementation, and tracking of multiple projects and programs to ensure timely completion and achievement of objectives.
  • Effectively develop and manage program budgets, timelines, and deliverables to ensure financial goals are met and project milestones are achieved.
  • Coordinate cross-functional teams to ensure seamless execution of projects, resulting in increased collaboration and efficiency.
  • Monitor and report on program progress to identify and address any issues or risks, leading to proactive solutions and successful project outcomes.

Strategic Planning and Execution:

  • Drive strategic initiatives by collaborating with executive leadership to define and prioritize key projects that align with the organization’s goals and objectives.
  • Successfully translate strategic goals into actionable plans and projects that lead to measurable results.
  • Ensure program activities are directly aligned with the organization’s strategic objectives to drive success and impact.
  • Facilitate strategic planning sessions that result in clear action items and follow up to ensure implementation and achievement of desired outcomes.

Operational Efficiency:

  • Identify opportunities for process improvement and implement best practices.
  • Develop and maintain comprehensive project documentation and reports.
  • Streamline workflows and improve communication across departments.

Policy Development and Implementation:

  • Assist in the development, review, and implementation of organizational policies, procedures, and guidelines to ensure compliance with legal, regulatory, and ethical standards.
  • Conduct research, analysis, and benchmarking to support policy formulation and decision-making process

Executive Support:

  • Act as a key advisor to the executive leadership team.
  • Increase efficiency and productivity by managing the executive’s schedule, prioritizing tasks, and ensuring deadlines are met.
  • Provide high-level administrative support by handling confidential information, preparing presentations, reports, briefing materials coordinating, meetings and events.
  • Represent the executive leadership in meetings and communications, as needed.

Stakeholder Management:

  • Develop and nurture strong relationships with internal and external stakeholders to drive successful collaborations and partnerships.
  • Implement strategies to enhance communication and collaboration within the organization, resulting in improved efficiency and productivity.
  • Measure and evaluate stakeholder satisfaction with program outcomes, and continuously strive to exceed expectations to achieve optimal results.
  • Utilize feedback and data to consistently improve stakeholder relationships and ensure positive outcomes for all parties involved.

Requirements:

Qualifications:

  • Bachelor’s degree in Business Administration, Management, or a related field (Master’s degree would be an added advantage)
  • Minimum of 5 years experience in Program Management, Project Management, Executive Assistant or a related role.
  • PMP certification is a plus.
  • Experience working in the non profit sector.

Competencies:

  • Leadership and team management.
  • Strategic planning and execution.
  • Project Management Skills
  • Financial and budget management.
  • Risk assessment and mitigation.
  • Analytical and data-driven decision-making.
  • Result-driven
  • Good Communication skills

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