[Vacancy]: Procurement Manager Needed at IBIC Investment Holdings

May 27, 2024
Application deadline closed.

Job Description

Job Overview

  • As the Procurement Manager, you will be responsible for overseeing the sourcing, purchasing, and inventory management of all goods and services required for the efficient operation of our hospitality establishment.
  • This role ensures that procurement activities are aligned with our standards of quality, cost-efficiency, and timely delivery.
  • The ideal candidate will have extensive experience in procurement and inventory management within the hospitality industry.

Key Responsibilities

Procurement Strategy and Operations:

  • Develop and implement procurement strategies to ensure cost-effective sourcing of high-quality products and services.
  • Establish and maintain relationships with suppliers, vendors, and service providers.
  • Negotiate contracts, pricing, terms, and delivery schedules with suppliers.
  • Ensure compliance with legal and regulatory requirements in procurement activities.

Inventory Management:

  • Oversee inventory management processes, including ordering, receiving, storing, and distributing supplies.
  • Develop and implement inventory control systems to optimize stock levels and reduce waste.
  • Conduct regular inventory audits and reconcile discrepancies.
  • Monitor and forecast inventory needs based on hotel occupancy and event schedules.

Cost Control and Budgeting:

  • Prepare and manage the procurement budget, ensuring adherence to financial targets.
  • Identify cost-saving opportunities without compromising quality and service standards.
  • Analyze market trends and conditions to anticipate potential pricing fluctuations.

Quality Assurance:

  • Ensure that all procured items meet the hotel’s quality standards and specifications.
  • Coordinate with department heads to understand their specific needs and preferences.
  • Address and resolve any issues related to product quality or supplier performance.

Supplier Relationship Management:

  • Evaluate and select suppliers based on quality, reliability, and cost-effectiveness.
  • Maintain a preferred supplier list and periodically review supplier performance.
  • Foster strong working relationships with key suppliers to secure favorable terms and reliable service.

Reporting and Documentation:

  • Maintain accurate records of all procurement activities, contracts, and transactions.
  • Prepare regular reports on procurement activities, inventory status, and cost analysis.
  • Utilize procurement software and tools to streamline processes and improve efficiency.

Team Leadership:

  • Lead and manage the procurement team, providing guidance, training, and support.
  • Foster a collaborative and proactive team environment focused on continuous improvement.


  • Bachelor’s Degree in Supply Chain Management, Business Administration, Hospitality Management, or a related field.
  • Minimum of 5 years of experience in procurement, preferably within the hospitality industry.
  • Strong knowledge of inventory management principles and practices.
  • Proven negotiation skills and experience in contract management.
  • Excellent organizational and multitasking abilities.
  • Proficiency in procurement software and Microsoft Office Suite.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.

Additional Requirements:

  • Flexibility to work occasional evenings, weekends, and holidays as needed.
  • Knowledge of sustainable and ethical sourcing practices is a plus.
  • Professional certification (e.g., CPP, CPIM, CSCP) is an advantage.

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