[Vacancy]: Office & Admin Manager Needed at Beacongate Limited

Application deadline closed.

Job Description

Key Responsibilities:

  • Oversee the general office operations and procedures.
  • Ensuring the office is well maintained and stocked with necessary supplies and that all equipment is working and properly maintained.
  • Maintain office efficiency by planning and implementing office systems and equipment procurement.
  • Coordinate with IT department on all office equipment.

Administrative Duties:

  • Perform planning and coordination of administrative procedures and systems
  • Organize smooth and adequate flow of information within the company to facilitate  other business operations
  • Manage schedules and deadlines٫ developing measures to optimize the processes
  • Manage inventory of office supplies and organize purchasing of new material
  • Monitor costs and expenses to assist in budget preparation
  • Organize facilities services٫ maintenance activities and tradespersons
  • Manage other office activities such as event planning٫ renovations and so on
  • Stay informed about all organizational changes and business developments
  • Manage and support assistants, and other support roles.
  • Handle correspondence, prepare reports, and manage document filing systems.
  • Schedule meetings, appointments, and travel arrangements for senior management.
  • Assist in the preparation of regularly scheduled reports.

Financial Administration:

  • Assist in budget preparation and expense management.
  • Handle petty cash and other financial transactions.
  • Work with the finance team to ensure timely and accurate processing of invoices and payments.

Communication and Coordination:

  • Act as a point of contact for internal and external communications.
  • Coordinate with various departments to ensure smooth workflow and information exchange.
  • Organize company events, meetings, and conferences.

Requirements:

  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Strong knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Good team player abilities with problem-solving and leadership skills
  • Excellent attention to detail
  • Strong organizational and planning skills.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Excellent written and verbal communication skills.

Click here to apply