[Vacancy]: Executive Assistant Needed at OptiHuman Consulting Limited

Application deadline closed.

Job Description

Specific Responsibilities

  • Maintains calendar and appointment scheduling and works with the leader to effectively manage time, work schedule, meeting agenda, email, phone calls, client management, and other company logistics.
  • Play a key role in the planning and organization of company-wide events (All Hands Meetings, offsite events).
  • Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
  • May serve on special projects, and committees, or act as manager or department representative.
  • Create reports, presentations, memos/communications, and/or type up meeting notes.
  • Track daily expenses and prepare weekly, monthly, or quarterly reports.
  • Assist with purchasing and maintaining supplies for the office.
  • Answer and direct telephone calls, and appropriately relay important information promptly, and clearly, maintaining confidentiality as needed.
  • Communicate and schedule meetings with clients, vendors & contractors.
  • Handle basic bookkeeping tasks, filing and retrieving corporate records, documents, and reports
  • Research and analyze data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Prioritize and manage multiple projects simultaneously. Follow through on issues in a timely manner.
  • Design and maintain various databases for contacts, passwords, files, and materials.
  • Responsible for confidential and time-sensitive material.

Requirements

  • Candidates should possess Bachelor’s Degrees
  • 3+ years experience as an Executive Assistant ot in an administrative role
  • The Ideal candidate should hold a Bachelor’s degree in any related discipline.
  • Should have good knowledge of finance and business administration.
  • Should have interest in working in Investment Bank
  • Great attention to detail and good analytical skills are needed.
  • Strong verbal and written communication skills
  • Excellent organizational, scheduling, and time-management skills.
  • Willingness to travel.

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