Job description

Responsible for managing the front desk on a daily basis and to perform a variety of administrative and clerical tasks. You will be the first point of contact for our company, you will attend to guests and coordinate all front-desk activities, including distributing correspondence and redirecting phone calls. You will also provide administrative support across the organization.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order and manage office supplies and keep inventory of stock.
• Perform other clerical receptionist duties such as filing, photocopying, etc

Qualifications

• Bachelor’s degree in Mas Communication, International Relations, Business Admin, etc and related field from a reputable institution.
• A representative or similar role
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Knowledge of sound office etiquette.
• Excellent front desk/secretarial skills: minute taking and reporting, drafting of letters/memos, filling and documentation etc.
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Competencies

• Proficiency in Microsoft office suite is necessary.
• Ability to work with High Speed and Accuracy

Qualities

• Hardworking
• ⁠Trustworthy
• Ability to learn
• Ability to work under pressure
• Broad and transferrable knowledge

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