[Vacancy]: Secretary Needed at C & I Leasing Plc

Application deadline closed.

Job Description

Responsibilities 

  • Administrative Support: Provide administrative support to executives, managers, or other staff members, including managing calendars, scheduling appointments, arranging meetings, and coordinating travel arrangements.
  • Communication Management: Handles incoming and outgoing communications, including phone calls, emails, and written correspondence. Screen calls, respond to inquiries, and relay messages to appropriate parties.
  • Document Preparation: Prepare and format documents, reports, presentations, and other materials as needed. Proofread documents for accuracy, grammar, and formatting before distribution.
  • Record Keeping: Maintain and organize office records, files, and documents. Ensure that records are properly labeled, stored, and archived for easy retrieval and compliance with record-keeping requirements.
  • Data Entry: Enter and update information in databases, spreadsheets, and other digital systems. Ensure data accuracy and integrity by verifying information and performing quality checks.
  • Meeting Support: Assist with meeting logistics, such as preparing agendas, taking meeting minutes, distributing materials, and setting up audiovisual equipment. Follow up on action items and reminders as needed.
  • Office Management: Manage office supplies, equipment, and inventory. Order supplies, coordinate equipment maintenance and repairs, and ensure that office facilities are clean, organized, and well-maintained.
  • Customer Service: Provide courteous and professional customer service to visitors, clients, and other stakeholders. Greet guests, direct inquiries, and assist with inquiries or requests as appropriate.
  • Filing and Organization: Organize and maintain filing systems, both physical and digital, to ensure easy access to documents and information. File and retrieve documents as needed and maintain the confidentiality of sensitive information.
  • Calendar Management: Manage executives’ calendars and schedules, including scheduling appointments, meetings, and events. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
  • Travel Coordination: Coordinate travel arrangements for executives or other staff members, including booking flights, hotels, transportation, and other accommodations. Prepare travel itineraries and ensure travel plans align with business needs and budget.
  • Office Communication: Serve as a liaison between internal departments and external contacts. Facilitate communication and collaboration by relaying messages, coordinating requests, and providing information as needed.
  • Problem Solving: Address administrative issues, challenges, and inquiries as they arise. Identify solutions, escalate issues as needed, and proactively resolve problems to ensure smooth office operations.
  • Multitasking: Handle multiple tasks and priorities simultaneously, prioritize work effectively, and manage time efficiently to meet deadlines and deliver results in a fast-paced environment.

Requirements

  • HND / B.Sc. in any relevant discipline.
  • Must be Female
  • Proven work experience as a Secretary or Administrative Assistant.
  • Familiarity with office organization and optimization techniques.
  • A high degree of multi-tasking and time management capability.
  • Excellent written and verbal communication skills.
  • Integrity and professionalism.
  • Proficiency in MS Office.

Click here to apply

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