[Vacancy]: Personal Assistant to the Group Managing Director Needed at Mshel Homes Ltd

Job Description

Job Summary:

Mshel Homes Limited is a leading real estate firm, specializing in providing top-notch property development services and solutions to clients. We are seeking a highly organized and proactive Personal Assistant (PA) to provide essential administrative support to our General Manager/Director (GMD). This is a challenging yet rewarding role that requires excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

  • Efficiently manage and maintain the GMD’s calendar by scheduling and coordinating appointments, meetings, and travel arrangements.
  • Act as the first point of contact for internal and external stakeholders, filtering and redirecting inquiries, phone calls, and correspondence as necessary.
  • Provide comprehensive secretarial and administrative support to the GMD, including drafting and typing correspondence, preparing reports, and maintaining accurate records and documents.
  • Assist in organizing and preparing for board meetings, conferences, and events by coordinating logistics, collating information, and producing relevant materials.
  • Ensure prompt follow-up and execution of assigned tasks, taking ownership of diverse projects, and delivering results within set deadlines.
  • Conduct thorough research and compile relevant information on a wide range of real estate and business-related topics, to enable the GMD in making informed decisions.
  • Prepare and oversee the production of high-quality presentations, reports, and other important documents as required.
  • Coordinate and manage the GMD’s travel arrangements, including flight bookings, accommodation bookings, and itinerary planning.
  • Handle confidential and sensitive information with utmost discretion and demonstrate professionalism when dealing with sensitive matters.
  • Undertake any other duties, or assignments as delegated by the GMD, ensuring smooth operations and contributing to the overall success of the company.

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Communication, or a related field preferred.
  • Proven experience as a Personal Assistant or Executive Assistant
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong communication skills, both verbal and written, with attention to detail and accuracy.
  • Proficiency in office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
  • Discretion and confidentiality in handling sensitive information and maintaining professional ethics.
  • Adaptability and flexibility to work in a fast-paced and dynamic environment.
  • Strong interpersonal skills and the ability to work collaboratively with diverse teams and personalities.
  • Strong Content Creation skills and must be a PowerPoint expert
  • Must have experience in the management of social media accounts.
  • Male preferably

Click here to apply

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