Carrying out medical data collection and entry activities into the mission database, recording all relevant clinical and demographic data on patients ensuring data quality/reliability, according to MSF protocols, and maintaining confidentiality while producing the appropriate, updated documents for the medical team to support decision-making processes.
Accountabilities
Performing data entry of all epidemiological information into select database programs and creating appropriate reports, providing data for project development purposes.
Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
Filing documents according to MSF standards
Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).
MSF Section / Context-Specific Accountabilities
Enter medical data (e.g. patient data, date of visit, surgery, laboratory investigations, nutrition and physiotherapy, etc) in the mission’s database regularly and according to MSF protocols.
Ensure tally sheet and cover sheets are accurately filled and up-to-date on a weekly basis. follow up on accurate data collection for the case reporting form.
Participate in the compilation of data both from the MSF structure and from collaborating health facilities.
Collaborate with MoH Medical Records in Noma Children’s Hospital and Specialist Hospital Sokoto to ensure good data flow, and file movement for collection and reporting of data in a timely manner.
Participate in the search for missing data with the medical team responsible.
Organize a filing system for all the patients and store them neatly in the cabinet. Update files of existing patients and make any corrections needed.
Make regular backups of all data processed.
Look after all equipment provided and keep recording areas clean and tidy, giving special importance to all patient files.
Take patients’ photos for the intervention screening and discharge after surgery.
Report any issue concerning data management to the supervisor.
Elaborate on statistical reports when required by the Supervisor.
Be flexible to support in assigned research responsibilities.
Ensure smooth data collection and reporting of PPN consumed through a regular follow up on the PPN tracking sheet and data of HP activities in the ATFC program.
Ensure, promote, and maintain confidentiality regarding all information registered.
Collate data from the ATFC cnetres in collaboration with the NAM and IEC officer
Flexibility in undertaking assigned tasks, due to the changing nature of MSF operations
Requirements
Education Qualifications:
Higher education with proven computer literacy (Essential)
Degree in Information and Technology (IT) or mathematics field (desirable)
Experience:
Minimum 2 years work experience in data entry/analysis.
Languages:
Local language (Hausa) and mission language (English) essential.
Knowledge:
Essential computer literacy (word, excel and internet)
Competencies:
Results and quality orientation, teamwork and cooperation, behavioural flexibility, commitment to MSF principles and stress management
