[Vacancy]: Finance Officer Needed at Medecins Du Monde

February 20, 2024
Application deadline closed.

Job Description

Overall responsibility

As Finance and compliance Manager, you will support the Deputy Finance Coordinator in managing budget of an approx. 4 million € yearly budget involving 3 institutional donors funding the Nigeria mission, managed from Maiduguri, from 2 different hubs.

Your main responsibilities are:

  • Accounting;
  • Budget;
  • Treasury;
  • Compliance;
  • Relation with partner;
  • Team management;

You will work under the direct supervision of the Deputy Finance Coordinator based in Maiduguri. You will ensure proper information sharing with the different members of the Nigeria Coordination.

You will directly supervise:

  • Finance officer and 1 finance Assistant staff based in Maiduguri

You will be the technical referent for the following staff:

  • Finance and Administration Officer based in Damboa
  • Partners’ administration or finance staffs
  • Focus on the 3 priority activities relative to the context of the mission
  • The FFU is updated every month and The FFU meeting is done every month at field level
  • The Finance team is trained and autonomous on his functions
  • Monthly accountancy is submitted to HQ by 15th of every month

Essential duties

Accounting

  • Assist Oversee Nigeria Coordination accounting and finance functions
  • Ensure that Nigeria Coordination Administrative, Accountancy and cash flow procedures, tools and software are used in the missions
  • Ensure that expenses are justified according to MdM France and donor’s procedures
  • Assist to ensure that all administrative documents are properly filed and archived
  • Assist Supervise the accountancy closure, and ensure deadline are respected
  • integrate the new donor contracts into the financial management of the mission’s projects

Budget

  • Assist manage the Budget Follow-up (BFU) and provide financial information and analysis to the Finance Coordinators\ within the mission budget cycle
  • Take part in the development of the reference budget together with the Finance Coordinator and in the construction of the annual budgetary frame.
  • Take part in donor’s visit with the Finance Coordinator and to present the updated budget and analysis.
  • Assist in preparing financial reports to donors
  • Ensure that expenditures for budgets, grants and contracts are monitored and the reports are prepared to maintain balance account
  • Train the mission’s senior staff in how to use the Budget Follow up

Treasury

  • Daily management of the safe, and of needed transfers with cash box or change operations
  • Supervise of safe movements in SAGA and update of compliant supporting documents
  • Elaborate monthly cash requests with the team for the program and support services; and communicate to the Finance coordinator
  • Ensure cash security rules for the mission are implemented and that MdM-France procedures and tools are being used for cash flow management (bank account, safe, cash box, advances);
  • Ensure the transfer of funding for the Nigeria Mission
  • Develop cash flow projections for funded and support activities
  • Follow up and ensure advances are closed at end of each month

Compliance

  • Participate internal/external audits and reviews as required to ensure compliance with MdM France procedures and donor’s requirements
  • Effectively stay abreast of donor policies, procedures, rules and regulations including match/co-financing rules; compile and update applicable local policies; and train program and partner staff in these policies
  • Assist develop and maintain local office policies and procedures and provide training for all issues related to local financial matters

Relation with partners

  • Effectively stay abreast of the MoUs between MdM France and partners for the finance chapters
  • Review and monitor partners financial reporting and compliance. Provide additional assistance with the Finance team to partners when required
  • Train, support and build administrations capacities of implementing partner staff in compliance with MdM France Procedures, in close coordination with the Deputy Finance Coordinator
  • Ensure that monthly financial reports from partners are respecting MdM France procedures

Team Management

  • Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
  • Train the Finance officer and Admin assistants based  in Maiduguri and log admin based in Damboa
  • Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
  • Liaise and work in close coordination with Finance Coordinator, when required

Coordination

  • S/he ensures an efficient circulation of information to field and capital teams.
  • S/he drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary, issues for the mission.
  • S/he ensures proper finance coordination at mission level by regular visits to the bases, controls, monitoring, training, etc
  • Ensure proper archiving of financial contracts and correspondence with donors
  • Support Deputy Finance Coordinator in relationships with the administrative authorities at the national level

Skills required:

  • BSC. ACCOUNTING OR ANY RELEVANT COURSES
  • Experience of 4-5 years minimum in a similar position
  • Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
  • Excellent computer skills
  • Experience in multi-donors’ budgets and multi-countries grants
  • Training and capacity-building experience
  • Knowledge of Saga is an asset

Personal skills required:

  • Ability to work under a minimum of supervision, autonomous
  • Reactivity, anticipation, adaptability, capacity to take initiatives
  • Organisational skills, rigor, detail oriented
  • Ability to classify and to manage priorities
  • Listening and diplomacy skills
  • Team spirit
  • Ability to work in unstable and volatile context

Click here to apply

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