[Vacancy]: Admin Manager Needed at Paymonthly.ng

Job Description

Responsibilities

  • Office Administration: Oversee daily office operations and administrative functions, including managing office supplies, equipment, facilities, and administrative staff.
  • Staff Supervision: Supervise and provide leadership to administrative support staff, including receptionists, administrative assistants, clerical staff, and office coordinators. Assign tasks, provide training, and evaluate performance to ensure efficient workflow and productivity.
  • Administrative Support: Provide administrative support to senior management and other departments as needed, including scheduling meetings, preparing reports, managing correspondence, and handling inquiries.
  • Policy Development: Develop, implement, and enforce office policies, procedures, and protocols to ensure compliance with organizational standards and regulatory requirements. Maintain documentation of policies and procedures for reference and training purposes.
  • Budget Management: Assist in budget development and management for administrative expenses, including monitoring expenditures, identifying cost-saving opportunities, and optimizing resource allocation.
  • Facilities Management: Coordinate facility maintenance, repairs, and upgrades, including managing vendor relationships, negotiating contracts, and ensuring a safe and functional work environment for employees.
  • Records Management: Oversee the organization and maintenance of office records, files, and documentation, including electronic and physical records. Ensure compliance with record-keeping requirements and confidentiality policies.
  • Event Planning: Coordinate and plan office events, meetings, conferences, and workshops. Arrange logistics, manage RSVPs, and coordinate catering, audiovisual equipment, and other event-related services.
  • Communication Coordination: Facilitate internal and external communication within the organization, including distributing memos, announcements, and updates. Serve as a liaison between departments and communicate information effectively to stakeholders.
  • Technology Management: Oversee the implementation and maintenance of office technology systems, including computers, software, telecommunications, and network infrastructure. Ensure systems are secure, updated, and aligned with organizational needs.
  • Problem Solving: Address and resolve administrative issues, conflicts, and challenges as they arise. Develop creative solutions and strategies to improve processes, streamline operations, and enhance efficiency.
  • Compliance and Risk Management: Ensure compliance with relevant laws, regulations, and industry standards related to office operations, data privacy, and workplace safety. Identify and mitigate risks to minimize liability and protect organizational assets.

Requirements

  • Efficiency in the use of Microsoft Access, word, and PowerPoint
  • Basic accounting knowledge
  • Must have sufficient knowledge of office administration
  • Male Only

Click here to apply

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